1. User contacts itsupport@physics.ox.ac.uk to request purchase of their laptop
2. IT Support staff check age and condition of system, and provide purchase order number, serial number and purchase date, as available, to finance
3. Finance determine how much system was when purchased (including VAT) along with the budget it was purchased on, and the signer for that budget
4. IT Support staff
   • work out the current value based on a depreciation rate of 3% per month and add base fee of 5% of original cost
   • Check budget holder is happy to sell system at set value
   • Check with requester that they are happy to purchase the system at the set price plus VAT
   • Arrange purchase with finance
5. User takes laptop to IT support to have it checked
6. If it is a Linux or Apple system all site licensed software will be uninstalled
7. If it is a Windows system it will be wiped to remove the operating system site licence

Categories: Theory